Information for Contributors
Where to Submit Your Manuscript | Contact Editorial Office | Statement of Ethics and Responsibilities of Authors
Open Access | Accepted Manuscripts | How to Prepare Your Manuscript | English Language Editing Assistance
Multimedia | Supplemental Material | Free Color
How to Prepare Your Illustrations | Manuscript Preparation Checklist
JCP Style Files | Sample Manuscript
Where to Submit Your Manuscript
Author instructions are available through a link after you successfully log into Peer X-Press®. After registering and submitting information and files, you may use Peer X-Press® to check on the status of your manuscript throughout the peer review process.
A cover letter should specify authors, title, Journal, corresponding author’s e-mail address, and any special requests. Unless otherwise stated, submission of a manuscript will be understood to mean that the paper has been neither copyrighted, classified, published, nor is being considered for publication elsewhere.
Agreement to the terms of AIP’s Transfer of Copyright Agreement form is required for publication in this journal. No claim is made to original U.S. Government works. When submitting your original or revised manuscript to the journal's online submission site (http://jcp.peerx-press.org), you will be able to provide electronic consent to the Transfer of Copyright Agreement.
Authors are required to suggest at least four (4) appropriate referees for the manuscript with full names, email addresses and institution. Authors may also request that specific people not be used as referees, and they may include reasons for such a request. In both cases, these suggestions must be advisory to the editors, not a condition for submission. Authors submitting manuscripts that contain material critical of, or in conflict with, previously published work of other authors should bring this fact to the attention of the editors. In such cases, the editors will usually ask an author of the previously published work to review the new manuscript as an interested party. The identity of the interested party is made known to the authors of the new manuscript and to subsequent independent and anonymous referees.
Contact the Editorial Office
Contact the Editorial Office for The Journal of Chemical Physics at:
The Journal of Chemical Physics
American Institute of Physics
2 Huntington Quadrangle
Melville, NY 11747-4502, USA
Telephone: +1 516-576-2326
This journal is published as part of the charter of its publisher, the American Institute of Physics (AIP), to advance and diffuse knowledge of the science of physics and its applications to human welfare. To that end, it is essential that all who participate in producing the journal conduct themselves as authors, reviewers, editors, and publishers in accord with the highest level of professional ethics and standards.
A detailed statement of what this journal expects is available here.
By submitting a manuscript to this journal, each author implicitly confirms that it meets the highest ethical standards.
Through participation in Author Select®, authors may choose open access for their published article. By supporting both publication and archiving costs through payment of a $2200 fee, authors may instruct the journal to provide free online access to their published article, in perpetuity, to any online user. A subscription to the online journal will not be required to access full-text versions of these open access articles. See details about Author Select and look for information during manuscript submission.
Authors whose manuscripts have been accepted for publication will receive correspondence informing them of the issue for which it is tentatively scheduled and instructions for transmitting electronic files to AIP Production. Date of publication may be before the cover date of the issue. Authors may access publication data for their manuscripts online through AIP’s AMSIS service.
Proofs and all subsequent correspondence pertaining to papers in the production process should be addressed to:
The Journal of Chemical Physics
American Institute of Physics
2 Huntington Quadrangle
Melville, NY 11747-4502, USA
Telephone: +1 516-576-2384/2640
FAX: +1 516-576-2233
Reference must be made to the AIP identification number (e.g., 001201JCP), title, author, and scheduled issue date. A limited number of alterations in proof are unavoidable, but the cost of making extensive alterations after the article has been typeset may be charged to the author. Please do not address correspondence about proofs, reprints, artwork, color printing and publication charges, etc., to the Editor. To do so simply delays the appropriate action and response.
Through AIP’s Accepted Manuscript Status Inquiry System (AMSIS), authors may access information about significant milestones for their accepted manuscript during the production process at AIP. AMSIS can be used only by authors of accepted manuscripts; authors will use Peer X-Press® to monitor their submitted manuscripts during peer review.
General Information regarding reprint and color-printing charges, and similar material may be found on the inside front cover of each printed issue.
AIP recommends Edanz for authors who wish to have the language in their manuscripts edited by a native-English-speaking language editor who is also a scientific expert. Edanz is a global editing service with offices in Japan and China. Use of an editing service is neither a requirement nor a guarantee of acceptance for publication. Please contact Edanz directly to make arrangements for editing and to receive a quotation regarding price and time.
For general format and style, consult recent issues of the journal. Link to the journal’s General Editorial Policies here.
Acceptable manuscript file types include Word, LaTeX, and PDF. PDF is acceptable for the review process only and a source Word or LaTex file is required for production. For authors who use LaTeX, REVTeX 4.1 is now available and includes style files for AIP journals and associated instructions. REVTeX 4.1 is available here.
Note for TeX users:
Please note that AIP does not compose/typeset pages in TeX. Instead we use the generic markup language XML (Extensible Markup Language). As a result, the format and layout, especially math, may look somewhat different to what was originally created in TeX.
While we appreciate the benefits to authors of preparing manuscripts in TeX, especially for math-intensive manuscripts, it is neither a cost-effective composition tool (for the volume of pages AIP currently produces) nor is it a format that can be used effectively for online publishing.
XML is critical to ensure that online content is discoverable, searchable, and accessible well into the future. It is a W3C standard that has been adopted by many publishers as well as by many software industry market leaders. Information in XML can be processed easily by computers and is both hardware and software independent. Tagged XML data is an ideal archive format as identification and extraction of specific content for reuse is relatively easy. A single XML source file is generated from authors’ TeX or Word files and feeds our entire process. All end-products and deliverables, whether print or electronic, are derived from this single XML file, reducing the chance of errors or inconsistencies.
Three types of manuscripts are acceptable: full length articles, Communications, and Letters to the Editor. For all manuscript types, the primary criterion is the concise presentation of significant research results of interest to the chemical physics community. Communications appear in a separate section, which receive priority attention through both the peer-review and production processes as manuscripts published in this section should represent significant and timely work needing to reach the research community rapidly. The publication length of Communications is limited to 400 column lines (about 3.5 published pages). Communications exceeding four (4) journal pages in length will not be published, but will be returned to the authors at galley proof stage for shortening. Authors are encouraged to use the REVTex 4.1 style template available here.
Letters to the Editor section is subdivided into three categories entitled Notes, Comments, and Errata. The length of Notes, Comments, and Errata is limited to 200 column lines.
Additional information about Communications and Letters to the Editor may be requested from the Editor's Office.
The Manuscript, including the abstract, references, and captions, should be set up for 21.6 x 28 cm (8-1/2 x 11 in. or A4) pages with ample margins. It should be carefully proofread by the author. The manuscript must be in good scientific American English; this is the author's responsibility. Number all pages in single sequence. The title page should contain the title of the article, the names and affiliations of the authors, and a short abstract. Parts of the manuscript should be arranged in the following order: title, author, affiliation, abstract, text, acknowledgments, appendices, and references. Figures, with figure captions, may be embedded within the manuscript to assist the reviewers. Papers should not be lengthened by unnecessary descriptions and repetitions, but neither should authors use a telegraphic style detrimental to the clarity and understanding of the paper.
The title of a paper should be as concise as possible but informative enough to facilitate information retrieval. For series publications of closely related papers, the descriptor “Part I,” or simply “I,” will not be included as part of the title of an article unless Part II has already been submitted for publication in the Journal. Part III, IV, etc., are likewise unacceptable unless the prior parts have already been accepted or have appeared in this Journal, and are properly identified in the references.
The Abstract should be self-contained (contain no footnotes). It should be adequate as an index (giving all subjects, major and minor, about which new information is given), and as a summary (giving the conclusions and all results of general interest in the article). It should be about 5% of the length of the article, but less than 500 words for full-length articles and correspondingly shorter for Letters to the Editor. The abstract should be written as one paragraph and should not contain displayed mathematical equations or tabular material.
Authors' names should preferably be written in a standard form for all publications to facilitate indexing and avoid ambiguities.
Authors with Chinese, Japanese, or Korean names may choose to have their names published in their own language alongside the English versions of their names in the author list of their publications. For Chinese, authors may use either Simplified or Traditional characters. Chinese, Japanese, or Korean characters must be included within the author list of the manuscript when submitting or resubmitting. The manuscript must be prepared using Microsoft Word or using the CJK LaTeX package. Specific guidelines for each authoring tool are given here. To ensure that we have processed the manuscript files correctly, you must proof the PDF of the manuscript as produced by the Peer X-Press® system on first submission. In addition, it is essential that you check carefully any production proofs you receive prior to the publication of your paper.
Equations should be punctuated and aligned to bring out their structure and numbered on the right. Mathematical operation signs indicating continuity of the expression should be placed at the left of the second and succeeding lines. Use Ã— rather than a centered dot, except for scalar products of vectors. The solidus (/) should be used instead of built-up fractions in running text, and in display wherever clarity would not be jeopardized. Use "exp" for complicated exponents.
Notation must be legible, clear, compact, and consistent with standard usage. All unusual symbols whose identity may not be obvious must be identified the first time they appear, and at all subsequent times when confusion might arise. Superscripts are normally set directly over subscripts; authors should note where readability or the meaning requires a special order.
References and footnotes are treated alike. They must be numbered consecutively in order of first appearance in the text and should be given in a separate double-spaced list at the end of the text material. Reference should be made to the full list of authors rather than to first author followed by an abbreviation such as et al. References within tables should be designated by lowercase Roman letter superscripts and given at the end of the table. For the proper form, see recent issues of this journal. Preprints of cited unpublished work by the authors should be sent with the manuscript.
Separate Tables (numbered with Roman numerals in the order of their appearance in the text) should be used for all but the simplest tabular material; they should have captions that make the tables intelligible without reference to the text. The structure should be clear, with simple column headings giving all units. Unaltered computer output and notation are generally unacceptable.
Computations: For manuscripts in which computation is a major component, sufficient information must be given defining the model and approximations so that a capable scientist could validate the results by means of an independent computation. The information may be given in the paper, in supplementary material, or by reference to appropriate papers in the open literature.
AUTHOR GUIDELINES FOR MULTIMEDIA SUBMISSIONS
Multimedia files can be included in the online version of published papers. These multimedia files can be viewed by simply clicking on a link in the paper, provided the reader has a video player, such as Windows Media PlayerTM, QuickTime PlayerTM, or RealOne PlayerTM installed.
Please adhere to the following guidelines when preparing multimedia files for submission:
- When incorporating multimedia, note that the paper should be written so that the print version can be understood on its own.
- Submit all multimedia files initially with the manuscript.
- Treat all multimedia files as figures, numbered in sequence as they are referred to in text. (Multimedia files will not have a numbering scheme separate from the figures.)
- All multimedia files must be cited in the text, referred to by their figure number.
- For each multimedia file, provide a figure, which is a static representation of the multimedia file. Also provide an accompanying caption. At the end of the caption, include the phrase, "(enhanced online)."
- Video and other enhanced files should be in a format that the majority of readers can view without too much difficulty. See the multimedia guidelines here for specific submission requirements.
Supplemental files may be of two types:
- Files to aid the reviewer and not for publication.
- Supplementary information for publication alongside the manuscript.
Appropriate items for publication as supplemental material include; multimedia (e.g., movie files, audio files, 3D rendering files), data tables, and text (e.g., appendices) that are too lengthy or of too limited interest for inclusion in the article. Links (URLs) in the online (printed) journal article allow users to navigate directly to the associated files. Note that subdirectories (folders) are not acceptable. Name files appropriately, so that all files can reside at the root directory, allowing successful linking between the published paper and its associated supplemental material. When possible, please submit material in PDF format.
All supplemental material must be approved by the Journal Editor as part of a manuscript's normal review cycle, and must be listed in the reference section as follows: "See supplementary material at [URL will be inserted by AIP] for [give brief description of material]."
For additional information about depositing or retrieving supplementary material, see the Supplemental Material homepage.
The Journal of Chemical Physics (JCP) does not charge for color in the online or printed versions of the journal. Effective 1 August 2009, JCP’s not-for-profit publisher—the American Institute of Physics (AIP)—will begin to fully subsidize the expense of including color in the journal’s printed version also. For any paper published in the journal after 1 August 2009, color in the printed journal will be provided free of charge to authors.
A usable color graphics file must be in one of the following formats: Encapsulated PostScript (.eps), PostScript (.ps), Tagged Image File Format (.tif), and Portable Document Format (.pdf). No other type of color illustration is acceptable. If usable color graphics files are received in time for the production process, authors will see color versions of those illustrations when viewing their author proofs. (The Corresponding Author will receive e-mail notification from AIP when the proof, as a PDF file, is available for downloading.)
How to Prepare Your Illustrations
For best results, please adhere to these guidelines when preparing your illustrations for submission.
Manuscript Preparation Checklist
A sample manuscript is available for download.
Use this checklist to avoid the most common mechanical errors in submitted manuscripts:
- The manuscript must be double-spaced throughout.
- Number all pages in single sequence.
- Type references in the style used by this journal.
- Submit cover letter, manuscript file, illustration files, and any supplemental files via Peer X-Press®, the journal’s online submission system, located at http://jcp.peerx-press.org.
- The original figures must be in the final published size, not oversized.
- When submitting your original or revised manuscript to the journal’s online submission site (http://jcp.peerx-press.org), please provide electronic consent to the Transfer of Copyright Agreement.
- Obtain permission for reuse of any previously published material and include proper citation information within manuscript. For guidelines and blank form click here.